About Us Page: Material Management Department: NR Railway,Maligaon

Organisation of Stores Department at Railway Board:

In Railway Board, Member (Mechanical) looks after the material management function who has one full time Adviser (Stores) to assist him. Adviser (Stores) is the head of Railway Stores Directorate.

There are

4/5 Executive Directors,
3/5 Directors/Joint Directors and
Number of Deputy Directors in this Directorate.

Organisation of Stores Department at Zonal Railways:

All Zonal Railways and Production Units have got separate department known as 'Materials Management Department' for performing all the functions related to materials management. The head of Materials Management Department is known as Controller of Stores who functions at the same level as other Heads of departments.

Levels:

The Zonal Railway Organisation of Stores Department is at three levels:

Headquarters level
Divisional level and
Extra Divisional/District level in the form of Stores Depots and Printing Presses.

a. Organisation at Head-quarter level:- At headquarters level, office of Controller of Stores is responsible for both coordinating various activities of stores depots and Divisional Chief Materials Managers and also purchases. All purchases on Indian Railways are centralized in Materials Management Department office only except for items of petty value. For discharging these duties COS is assisted by few Chief Materials Managers who are in S.A. Grade, Dy. Chief Materials Managers who are in Junior Administrative or Selection Grade, Sr. Materials Manager in Sr. Scale and Asst. Materials Manager in Assistant Grade. Some of the officers are looking after functions of Inventory Control and disposal of scrap also in addition to purchase. Materials Management Department is organized in various purchase sections. But there are some non purchase sections also such as Tender Section, General Section, Inventory Control Section, Firm's Registration Section, etc.

b. Organisation at Divisional level:- All Divisions are having Sr. Div. Materials Manager or Div. Materials Manager who is to coordinate with Controller of Stores to meet the material requirements of his Division. He has been delegated some purchase powers also to locally Purchase items required for his Division. Divisional Stores Depots are also being planned for many of the Divisions.

c. Organisation at Depot level:- The problems on Railways are more complex than those of a manufacturing Organisations. There are thousands of indentors spread over a large geographical area. The Railways therefore, have to plan locations of the various stores depots with care.

Normally Stores Depots are located attached to the major workshops and are known as attached depots. In addition, Stores depots for materials of general nature which are required by most of the indentors are situated at one or two convenient locations from where the supplies can be effected. These are called as General Stores Depots. Stores Depots are generally under the supervision of Gazetted officers of the Stores Department referred to as Depot Officers. A Depot Officer may be in Selection Grade/JA Grade or Senior Scale or even Jr. Scale. The Depot Officer is responsible to the Controller of Stores for the efficient maintenance of stocks of stores and for the prompt service to the indentors in his territory. The depot officer is assisted in his work by Asst. Depot Officers and other Senior Staff such as DMS.

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